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Faculty and Staff Teams on a Mobile Device

Page Content

Notifications & Availability
Chat & Messaging Shortcuts
Files & Sharing
Meetings & Calls
Quiet time in Microsoft Teams for Mobile Devices

Notifications & Availability

1. Toggle notifications quickly: Tap your profile → Notifications to adjust alerts for chats, mentions, and meetings.
2. Set your availability: Tap your profile photo → choose Available, Busy, Do Not Disturb, etc.
3. Use Quiet Hours: Under Notifications, set times when Teams should NOT alert you.

Chat & Messaging Shortcuts

1. Swipe actions:
   
   • Swipe left on a message → Reply.
   • Long‑press → Reactions, Save, Copy, Share.
2. Save messages: Long‑press → Save. (Find them later in your profile → Saved.)
3. Start a quick video or audio call inside any chat—top right corner.

Files & Sharing

1. Upload on the go: Tap + in a chat → Attach → choose from device, camera, or OneDrive.
2. Easily find files: Tap the Files tab at the bottom to access recent and shared documents.
3. Open Office files in the app: Documents open directly in Word/Excel/PowerPoint mobile automatically.

Meetings & Calls

1. 1. Join with one tap from the Activity feed or Calendar.
   2. Background blur/replace: Tap More (⋯) during a meeting → Background effects.
   3. Raise hand: Tap the hand icon in the meeting controls.
   4. Live captions: Turn on from More (⋯) → Live captions.
   5. Transfer a meeting to desktop: Tap More (⋯) → Transfer to this device.

Quiet time in Microsoft Teams for Mobile Devices

Quiet time is a scheduled setting that silences Teams notifications on your mobile device(s) during certain times or days. Set a quiet time schedule to stay focused while you work or unplug while you’re away. 

Set up quiet time in Teams

1. Open the Teams app on your mobile device and tap your profile picture in the top left corner.
2. Select Notifications, and under Block notifications select Block during quiet hours.
3. Set specific times and days to mute notifications on your device.
   
   • To mute notifications during certain hours, turn on the Certain hours toggle and select which hours of the day you want notifications muted.
   • To mute notifications during select days, turn on the All Day toggle and select which days of the week you want notifications muted.
4. To sync your quiet time schedule across all your mobile devices, switch on the Set on Teams and Outlook toggle. Schedules will sync across all Teams and Outlook mobile apps that are signed into the same Microsoft account.

Important: All quiet time schedules will automatically sync with the device on which you enable this setting. This action can't be reversed.

During quiet time, you won't receive sound or push notifications from Teams. However, when you open the Teams app on your device, you'll still be able to view new messages or activity notifications.